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Friends of St Lawrence Church - Privacy Notice

1. Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the GDPR).


2. Who are we?

The Friends of St. Lawrence Church, Stratford sub Castle (FoSL) – of which the committee of Trustees is the data controller. This means it decides how your personal data is used and for what purposes.


3. How do we use your personal data?

The FoSL complies with its obligations under the GDPR by keeping personal data up to date and by storing and destroying it securely.


We use your personal data for the following purpose: -

  • to manage the FoSL and maintain our Membership Records & Accounts


4. What is the legal basis for using your personal data?

The FoSL have carried out a ‘legitimate interests assessment’ (LIA), as defined by the GDPR regulations, to provide the legal basis for using the personal data we hold:

  • To manage the FoSL and maintain our Membership Records & Accounts


Processing is carried out by a not-for-profit body provided: -

  • the use relates only to members or former members

  • there is no disclosure to a third party without consent


5. Sharing your personal data

Your personal data will be treated as strictly confidential and will only be used by the committee of the Trustees of The Friends of St. Lawrence Church, Stratford sub Castle in order to carry out matters connected with the FoSL.

We will only share your data with a third party with your consent.


6. How long do we keep your personal data?

We will keep your data in accordance with the guidance set out by the GDPR.

We will refresh our procedures at appropriate intervals.


7. Your rights and your personal data 

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:

  • the right to request a copy of your personal data which the FoSL holds about you

  • the right to request that the FoSL corrects any personal data if it is found to be inaccurate or out of date 

  • the right to request your personal data is erased where it is no longer necessary for the FoSL to retain such data

  • the right to withdraw your consent

  • the right, where there is a dispute in relation to the accuracy or use of your personal data, to request a restriction is placed on further use

  • the right to lodge a complaint with the Information Commissioners Office


8. Who to Contact

To exercise all relevant rights, queries or complaints please, in the first instance, contact The FoSL Chairman, otherwise any Trustee listed on the back page of the FoSL Newsletter.


9. Further processing

If we wish to use your personal data for a purpose not covered by this Data Privacy Notice, we will contact you accordingly and we will seek your consent prior to the new use.



The Guide to the General Data Protection Regulation (GDPR) can be found on the Information Commissioners Office web site

You can contact the Information Commissioners Office on Tel: 0303 123 1113 or via email or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.


21 May 2018


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