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This Agreement is made the day month and year set out in
the Schedule between:
1. "the Owner" means The Vicar, Churchwardens and
PCC members from time to time of the Parish of St. Lawrence
Church Stratford-sub-Castle Salisbury Wiltshire
2. "the Hirer" means the person or persons and/or
organisation as stated in the Schedule and their liabilities
under this Agreement are joint and several.
3. It is Agreed That
a. The Owner lets and the Hirer rents for the Period (defined
in the Schedule) the Reading Room ("the Hall")
situated in Stratford-sub-Castle Salisbury Wiltshire for
the purpose ("the Use") as defined in the Schedule
Together with the non-exclusive right to park ordinary motor
vehicles with others in the car park along side the Hall
(the Hall the car park and land around them or any part
of them together called "the Premises").
b. The person who signs this Agreement will be considered
to be the Hirer. Where a promoting organisation is named
with an individual that organisation shall also be considered
the Hirer and shall be jointly and severally liable with
the person who signs this Agreement.
c. All charges must be paid at the time of entering into
this Agreement and no hiring will be treated as booked until
payment has been made and the Agreement properly signed
and returned to the person from time to time nominated as
the Owner's Booking Secretary as named in the Booking Form
and accepted by him/her.
d. Hiring times are as follows:- Morning 0900-1300
Afternoon 1300-1700
Evening 1800-2300 (Sun 2230)
All day 0900-2300 (Sun 2230)
e. Price for Hiring on application from Mrs Lois Batchelar
Tel 335716 (Booking Secretary) and must be paid when booking.
Subsequently, if cancellation occurs, refunds will not be
made unless Hall can be re-booked for that period.
f. A Copy of the Public Entertainment Licence is displayed
in the Hall and must be read by the Hirer and the conditions
met.
g. No exit from the Hall shall be blocked, no chairs or
obstructions placed in corridors access ways or emergency
escape routes, nor fire appliances removed or tampered with.
The Hirer is notified that there is no public or other telephone
in the vicinity of the Hall and is advised to have available
at all times a working mobile telephone.
h. No copyright dramatic or musical works shall be performed
or sung without the licence of the owner of the copyright
and any appropriate license of the Local Authority and any
such licence shall be produced to the Booking Secretary
before the commencement of the Period. The Hirer indemnifies
the Owner against any infringement of copyright which might
occur.
i. No excisable liquor shall be sold or supplied unless
an appropriate occasional licence for the Hall has been
obtained by the Hirer (from the appropriate authority) who
shall produce the licence to the Booking Secretary before
the commencement of the Period. (If in doubt the Hirer should
refer to the Salisbury District Council Licensing Officer).
j. All the conditions attaching to the music and dancing
licence for the Hall shall be duly observed, noting especially
the need for the Hirer to make himself aware of the fire
precautions. No naked flames are permitted. The location
and method of using the fire extinguishers must be noted.
The Hirer must ensure that he has made himself aware of
the evacuation procedures and the method of calling the
fire brigade. The Hirer must familiarise himself with the
layout of the Hall knowing who will be attending the Hall.
The Hirer must devise a simple evacuation plan before the
start of the Period and must brief all present on the precautions.
(See also Paragraphs 13-21 of the Public Entertainment Licence
located in the Hall)
k. The hire of the Hall does not entitle the Hirer to use
or enter the Premises at any time other than the Period
unless prior arrangement has been made with the Booking
Secretary.
l. The Hirer shall use the Hall solely for the purpose of
the Use and for no other purpose.
m. The Hirer shall not sublet the Hall or any part of it.
n. The Hirer is responsible for all damage to the Premises
and any property in or on the Premises occurring whilst
in occupation or while persons are entering or leaving the
Premises pursuant this Agreement however and by whomsoever
caused and any such damage shall forthwith be made good
at the sole expense of the Hirer
o. The Owner shall not be responsible for any loss of or
damage to any property arising out of the hiring, nor for
any loss damage or injury which may be incurred by or be
done or happen to any person or persons using the Premises
during occupation arising from any cause whatsoever or for
any loss due to any breakdown of machinery failure of supply
of electricity gas leakage of water fire Government restriction
or act of God which may cause the Premises or any part of
them to be closed or unavailable or the hiring to be interrupted
or cancelled and the Hirer indemnifies the Owner against
any claims which may arise out of the hiring, or which may
be made by any person resorting to the Premises during the
occupation of the Premises in respect of any such loss damage
or injury. Hirers are warned that kitchen facilities are
not to commercial standards. The kitchen is a domestic standard
installation and must be used accordingly. Use of the kitchen
is at Hirer's risk.
p. The right of entry to the Hall is reserved to the Owners
or any agent of theirs and any police or other appropriate
officer at any time during the Period.
q. The hirer is responsible for keeping good order on the
Premises during the hiring and the Owners may charge the
Hirer for any extra expenses they may incur for engaging
the police to preserve order prior to, during or after any
hiring of the Hall.
r. The Owner reserves the right to put a stop to any entertainment
or meeting which in their sole view is not being properly
conducted or which is not appropriate for the use of the
Hall and the Owner shall not be required to give any explanation
for such decision.
s. The Hall must not be used for any illegal or immoral
purpose and the Hirer indemnifies the Owner against any
liability arising from any such misuse
t. No bolts nails, tacks, screws, bits, pins or other like
objects shall be driven into any part of the Premises nor
shall any placards or other articles be fixed to them.
u. The Hirer at the expiration of the Period shall leave
the Premises in a clean and orderly state and remove all
rubbish from the kitchen to the dustbin provided. THE HALL
DOES NOT HAVE RE-CYCLING FACILITIES FOR BOTTLES OR CANS
and these should be removed from the premises.
v. The property of the Hirer and the Hirer's agents and
other property belonging to any persons using the Hall as
a result of the hiring must be removed immediately following
the Period or fees will be charged for each day or part
of a day until the same is removed. The Owner accepts no
responsibility for any property left on the Premises
w. No flag emblems or other decoration shall be displayed
outside or on any part of the Premises or the Hall without
the previous consent of the Booking Secretary.
x. No additional lights or extensions from the existing
electric light fittings shall be used without the consent
of the Booking Secretary.
y. No smoking is allowed within the Hall or on the Premises.
Please note:
that if the Hirer should wish to arrange to have the Premises
cleaned after vacating them he should contact the Booking
Secretary to be advised of the cleaners used by the Owners.
if the occupation of the Hall involves children the Hirer
may need to consider having a child protection policy and
may need to use the Criminal Records Bureau Disclosure Service.
the Hirer should consider taking out public liability insurance
which may give protection for financial liability which
may arise and for which they may be liable.
Revised January 2011
Reading Room Management Committee.
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